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By-Laws

The Colo Public Library By-Laws.

COLO PUBLIC LIBRARY BY-LAWS

  1.  Board  Selection
    1.  Openings should be publicized at least one month before filing.
    2. Applicants will be required to fill out application form.
    3. Applicants may be filling an unexpired term of a previous member.  Each term is for 3 years and they may serve 2 three year terms, plus the unexpired term.
    4. Applicants are appointed to the Library Board upon approval by the City Council.
  2. Time and place of meetings
    1.  Board will meet every month on the 4th Monday evening at the    Library.  Time of meeting to be 7:00 P. M.
    2. Board must hold at least 10 meetings a year.
    3. Special meetings may be called as necessary.
    4. Must conform to the Open Meeting law.
  3.  Attendance requirements for Board Meetings
    1.  Notify librarian or board president that you will be unable to attend.
    2. After 2nd missed meeting, without reasonable excuse, a reminder shall be sent to the absentee member from the president.
    3. Any Board member missing 3 consecutive meetings, without a reasonable excuse, may be dismissed by official notification by the Board after voting upon.
  4. Vacancies
    1. Any vacancies on the Board shall be filled in the same manner as a regular Board selection.
    2. A letter of resignation should be sent to the Director by anyone desiring to resign.
  5.  Duties
    1.  Board members shall review, approve and amend any policies that are necessary.
    2. Board members shall review the annual budget with Librarian, and assist Librarian in presentation to City Council.
    3. Board members shall make necessary decisions at monthly meetings.
    4. Board members shall support Library activities in any form necessary.
  6.  Quorum

      A quorum is a majority of members as defined by city code.

  1.  Committees
    1.  Committees may be appointed by the president as deemed necessary.
    2. Budget committee consists of Librarian, Board president and another Board member.
  2. Budget
    1.  Should be prepared by Librarian and Budget Committee and presented to the Board annually. Budget should be presented at November Library Board meeting.
    2. Board should approve a proposed budget which will then be presented to the City Council at their January meeting.
    3. Budget may be amended by Board, upon approval of City Council, as the situation dictates.   
  3.  Reports required to be prepared by Librarian
    1. Monthly circulation reports to the Board and City Council.  Statistics kept monthly for Access Plus and Open Access, filed as requested by State Library.
    2. A yearly report shall be sent to the State Library, Iowa Library Service Area, and made available to the public in the Colo Public Library.
    3. A yearly report shall be made to the Library Board and Council as Stated in City Coed 4-1.10.
  4.   Amending By-Laws
    1.  The By-Laws may be amended by quorum of Board. 
    2. Amendment(s) must be [presented one month, and voted on the next month.
  5.   Meeting Agenda
    1. Call to order
    2. Roll Call
    3. Reading of previous minutes
    4. Treasurer’s Report
    5. Weekly Report
    6. Monthly Report
    7. Librarian’s Report
    8. Old Business
    9. New Business
    10. Adjournment 

 

Revised May 27, 2014